Payment services agency helping businesses run their payments smoothly.
- Focus on what you do
- We help you get paid
- Without changing how you work
Improve how you get paid
Projects designed to get paid along the way
We help break down existing quotes or invoices into clear payment steps, each step matching a concrete part of the work delivered.
We manage the client relationship using a mix of human follow-up, automation and dedicated tools, without changing how you work.
You get paid as work moves forward, not months later, and we never handle your money.
We help you turn a single quote or invoice into clear payment steps, paid as each step is delivered.
We manage discussions and reminders so each new step only starts once the previous one is paid.
We handle all step-related documents, from adapted contracts and step invoices to accounting-ready files.
Putting the right payment systems in place
We set up smart & simple payment systems adapted to your business and your clients.
Simple or advanced, automated or not, we focus on reliability, not complexity.
Payments always go directly to your bank account, we never handle them.
We set up the perfect payment system for your company, connected to your existing tools and processes.
Automatic payment links, paywalls, invoice delivery and reminders, triggered at the right time.
Payments triggered by milestones, approvals or predefined conditions, not manually chased.
Making sure funds are available upfront
Some projects cannot start without money available early, even when step-by-step payments are in place.
We help structure and negotiate alternative ways to unlock funds before work begins.
No standard financing, only solutions adapted to your situation and your client.
We use deal levers like rights, IP terms or equity mechanisms to make upfront money or commitment possible.
We structure a seller credit so the project can start while payment is spread over time under clear terms.
When a third party is needed, we compare, negotiate and set up the best option to unlock funds early.
Keeping business relationships healthy
Shit happens. Projects slip, clients get stuck, priorities change.
A late payment does not automatically mean a bad client or bad faith.
We help untangle situations so work can continue without burning the relationship.
We take the time to understand what actually went wrong on both sides, looking beyond invoices, due dates, assumptions, and surface-level explanations.
We step in to restart a constructive discussion, helping clarify expectations, timelines, and next steps so the situation can move forward.
When needed, we help agree on a realistic payment plan, including past debt and future invoices, and handle the follow-up so the relationship can move forward.
Why businesses trust us
We act as a neutral third party to help payments work better, without taking control of your money or your organization. Our role is to facilitate, clarify and follow through, not to replace your tools or processes.
- We NEVER touch your money
- No change to your workflow
- Human + AI + tools
- No platform lock-in
- Works for both side
- Your accountant won’t hate us
Getting started is straightforward
Tell us how you work
We define the setup
We handle the rest
Frequently Asked Questions
We work worldwide
We work with companies of all sizes, across industries and geographies.
Wherever your business operates, we can step in and work alongside you.
Addresses
7600 Stenton Ave., Apt 11D, Philadelphia, PA 19118
Phone Number
EUROPE +33 6 50 34 97 79
Email Address
Our Partner-Led Approach to Procurement
Despite the best efforts of modern procurement teams, from rigorous supplier selection to sophisticated approval workflows, late payments still happen and they are rarely the result of incompetence. Fragmented systems, manual handoffs, changing priorities and unexpected exceptions create blind spots that even well run organisations struggle to eliminate.
At paybystep, we understand these realities and do not see them as a failure of procurement, but as a structural gap in how payments are coordinated across finance, operations and suppliers. Our role is to complement your existing processes, make them more reliable and transparent, and help you turn late invoices from a recurring issue into a managed exception.
How we work with Procurement
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1. Map Your Current Payment Bottlenecks
Audit where invoices stall: approval loops, system handoffs, manual re-entry. Identify which supplier types wait longest and where finance and procurement workflows disconnect.
2. Structure Supplier Engagement by Risk & Type
Not all suppliers need the same payment terms. Segment: small providers (fast cycles), strategic partners (milestone-based), large contractors (standard net terms). Define what "delivery complete" means for each. Document acceptance criteria upfront.
3. Align Procurement & Finance on Payment Triggers
Today, procurement validates delivery in their system, finance approves in another, payment happens somewhere else. Synchronize: when procurement confirms "delivered as spec," finance has the invoice ready, and you both agree on the exact payment date. Clear handoff, no ambiguity.
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4. Implement Milestone-Based Payment Structures Manually
For strategic suppliers and complex projects, structure contracts in stages with explicit payment tied to each deliverable. Contract specifies: payment 1 on signature, payment 2 on deliverable 1, payment 3 on final acceptance. IP transfer clauses built in where needed. You work through this with each supplier directly.
5. Layer in Step-by-Step Payment Software for Strategic Partners
As complexity grows, add a lightweight software layer (integrates with SAP, Oracle, NetSuite) that automates milestone tracking and payment execution for your most critical vendors. No platform replacement, just payment orchestration for high-stakes relationships.
6. Communicate Payment Reliability as Competitive Advantage
When you pay suppliers reliably by milestone, they deliver better, faster, with less financial stress. Market this: faster payment cycles, transparent milestone structure, collaborative approach. It becomes a recruitment and retention tool for strategic partners, and a sustainability story.